It’s best to do it in writing before using the words orally. There is no definitive answer to whether it is best to write something before using the words orally, as it depends on the context and personal preference.
However, writing can have certain advantages in many situations. Here are a few reasons why writing before speaking might be beneficial:
Clarity and organization
Writing allows you to organize your thoughts, structure your ideas, and refine your message. By putting your thoughts on paper first, you can ensure that your message is clear, coherent, and well-structured before communicating it orally.
Editing and revision
When you write something down, you have the opportunity to review and revise it. This process allows you to refine your message, eliminate errors or inconsistencies, and improve the overall quality of your communication. This can be particularly useful when discussing complex or important matters.
Reflection and consideration
Writing gives you time to reflect on your ideas and consider different perspectives. It allows you to weigh the pros and cons, consider alternative viewpoints, and anticipate potential objections or questions. This can enhance the quality of your oral communication by helping you prepare and think through your points in advance.
Legal and formal purposes
In certain situations, it is crucial to have a written record of communication, such as legal agreements, formal documents, or important instructions. By documenting your thoughts in writing first, you can ensure accuracy, provide a reference for future discussions, and minimize the risk of miscommunication or misunderstandings.
That being said, oral communication also has its strengths, such as immediate feedback, non-verbal cues, and the ability to engage in real-time conversation.
The choice between writing and speaking depends on the context, the nature of the message, and your personal communication style.
In some cases, a combination of both written and oral communication may be the most effective approach.
Language proficiency and vocabulary
Writing allows you to expand your vocabulary and improve your language proficiency. When you write, you have the opportunity to search for the right words, use dictionaries or thesauruses, and explore different ways to express your ideas.
This can enhance your oral communication skills by providing you with a broader range of words and phrases to draw upon when speaking.
Time to gather thoughts
Writing provides you with a dedicated space to gather your thoughts and formulate your arguments or ideas. It gives you the freedom to brainstorm, research, and organize your points before presenting them orally.
This can be particularly helpful when addressing complex topics or engaging in discussions that require careful consideration.
Confidence and preparedness
Writing before speaking allows you to feel more confident and prepared. By taking the time to articulate your thoughts in writing, you can familiarize yourself with the topic, anticipate potential challenges, and develop strong arguments or explanations.
This can boost your confidence when it comes to delivering your message orally.
Documentation and reference
Having a written record of your ideas, plans, or discussions can serve as a valuable reference for future use. It allows you to refer back to the written document when needed, ensuring accuracy and consistency in your oral communication.
Additionally, written documentation can be shared with others, providing a clear reference point for everyone involved.
Communication across time and distance
Writing offers the advantage of communicating across time and distance. You can write a message, letter, or email that can be read and understood by others at a different time or in a different location.
This can be particularly useful when coordinating with remote teams or when you want to ensure your message reaches its intended audience without the limitations of immediate availability.
Remember that the effectiveness of writing before speaking may vary depending on the situation, individual preferences, and the specific goals of communication.
It’s important to consider the context and choose the most appropriate method for each situation to ensure clear and effective communication.